Decision details

It is resolved that:

(A)      Council approve an exemption from tender in accordance with section 55(3)(i) of the Local Government Act 1993 to purchase aerial photos from Aerometrex Pty Limited for the amounts set out in Confidential Attachment A, to the subject report as a satisfactory result would not be achieved by inviting tenders at this time;

(B)      Council note that a satisfactory result would not be achieved by inviting tenders for aerial photos because:

(i)         market scanning reveals that Aerometrex Pty Limited is the only supplier that meets the City's essential requirements that the photographs be:

(a)       high resolution;

(b)       true orthographic (overhead aerial orientation);

(c)       off the shelf and taken at regular time intervals; and

(d)       downloadable at full resolution and able to be stored within the City's GIS; and

(ii)        the very specific and niche nature and location of the services means that the number of suppliers who provide a service that meets the City's essential requirements is very limited and static;

(C)      Council note that there are sufficient funds allocated for this service within the current year's operating budget and future years' forward estimates; and

(D)      authority be delegated to the Chief Executive Officer to negotiate, execute and administer the contract/s for a term expiring on 30 June 2028.

Carried unanimously.

X121701