It is resolved that:
(A) Council
approve an exemption from tender in accordance with section 55(3)(i) of the Local Government Act 1993 for the provision of
the maintenance, support, subscription and licencing of the software
applications, platforms and hardware appliances for the extension and (if
appropriate) option period listed in Confidential Attachment A to the subject
report, noting that because of extenuating circumstances, a satisfactory result
would not be achieved by inviting tenders;
(B) Council
note the reasons why a satisfactory outcome would not be achieved by inviting
tenders differ for each application, platform or appliance and include:
(i)
only one supplier can provide the goods or
services;
(ii)
transitioning to a new solution or replacing an
existing asset will result in substantial implementation costs;
(iii) upgrades
or changes to service requirements are planned to be implemented within the
next 5 years; and
(iv) the
current supplier has specialised knowledge of the City’s needs, and their
continued engagement will deliver value for money;
(C) Council
note that the detailed reasons as to why a satisfactory result will not be
achieved by inviting tenders are outlined further in Confidential Attachment A
to the subject report;
(D) Council
enter into the subscription, licencing, maintenance and support agreements for
the relevant products or with the relevant suppliers upon the expiry of the
current agreements for the respective extension period along with the optional
extension, if appropriate, as listed in Confidential Attachment A to the
subject report;
(E) Council
note the value for each product or supplier for the extension period and
optional extension is noted in Confidential Attachment A to the subject report;
and
(F) authority
be delegated to the Chief Executive Officer to finalise, execute and administer
(including exercising options, if appropriate) the subscription, licencing,
maintenance and support agreements for the relevant products or with the
relevant suppliers as listed in Confidential Attachment A to the subject
report.
Carried unanimously.
S064539