Proposed Schedule of Meetings and Briefings for 2021

Decision Maker: Council

Decision status: Recommendations Determined

Decisions:

Memorandum by the Chief Executive Officer

To Council:

This memorandum requests that Council approve the draft schedule of meetings and briefings for 2021.

The draft Schedule of Meetings and Briefings for 2021 (Attachment A) has been prepared on the basis of a three-week meeting cycle (Councillor Briefings, Committees and Council), consistent with the meeting arrangements adopted by Council in previous years. The draft schedule proposes nine meeting cycles for 2021.

Section 365 of the Local Government Act 1993 states that "the council is required to meet at least 10 times each year, each time in a different month", with "year" meaning the period from 1 July to the following 30 June (the financial year).

To ensure compliance with the provisions of section 365, the draft Schedule of Meetings and Briefings for the calendar year 2020 provides for:

(a)       four meetings in the first half of 2021 (making a total of 10 meetings for the 2020/21 financial year, inclusive of the six meetings of Council which will have been held in the second half of 2020); and

(b)       five meetings of Council held in the second half of 2021 (making a total of 10 meetings for the 2021/22 financial year, on the basis that a further five meetings of Council will be scheduled for the first half of 2022).

It is noted that:

(a)       in drafting the schedule, the Local Government Elections scheduled for 4 September 2021 have been taken into account (with an extraordinary meeting of Council to take place following the Elections);

(b)       the 2021 Annual Conference of Local Government NSW will be held from 16 to 18 November 2021;

(c)       briefings will be on the Tuesday in June and October 2021 due to public holidays falling on the relevant Monday; and

(d)       if considered necessary, additional "tentative" briefings dates, intended to accommodate such matters as external presentations, workshops and other non- meeting agenda items, will be separately distributed to Councillors, following approval of the draft schedule.

It would be appropriate for Council to now determine a program of meetings for next year to enable all interested parties to plan their commitments.

Recommendation

It is resolved that Council adopt the draft schedule of meetings and briefings for 2021, as shown at Attachment A to the subject memorandum.

MONICA BARONE

Chief Executive Officer

Attachments

Attachment A.           Draft Schedule of Meetings and Briefings for 2021

Moved by the Chair (the Lord Mayor), seconded by Councillor Thalis –

It is resolved that Council adopt the draft schedule of meetings and briefings for 2021, as shown at Attachment A to the subject memorandum.

Carried unanimously.

S063444

 

 

 

SCHEDULE OF MEETINGS AND BRIEFINGS FOR 2021

DATE

MEETING

SCHOOL HOLIDAYS – Monday 23 December 2020 to Tuesday 26 January 2021, inclusive

MONDAY 1 FEBRUARY

·         RECESS

MONDAY 8 FEBRUARY

·         BRIEFINGS

MONDAY 15 FEBRUARY

·         COMMITTEES

MONDAY 22 FEBRUARY

·         COUNCIL

MONDAY 1 MARCH

·         RECESS

MONDAY 8 MARCH

·         RECESS

MONDAY 15 MARCH

·         BRIEFINGS

MONDAY 22 MARCH

·         COMMITTEES

MONDAY 29 MARCH

·         COUNCIL

SCHOOL HOLIDAYS – Friday 2 April to Friday 16 April 2021, inclusive

FRIDAY 2 APRIL

·       (Good Friday Public Holiday)

MONDAY 5 APRIL

·       RECESS (Easter Monday Public Holiday)

MONDAY 12 APRIL

·       RECESS

MONDAY 19 APRIL

·       RECESS

MONDAY 26 APRIL

·       RECESS

MONDAY 3 MAY

·       BRIEFINGS

MONDAY 10 MAY

·       COMMITTEES

MONDAY 17 MAY

·       COUNCIL

MONDAY 24 MAY

·         RECESS

MONDAY 31 MAY

·         RECESS

MONDAY 7 JUNE

·         RECESS

MONDAY 14 JUNE

·         Queen’s Birthday Public Holiday

TUESDAY 15 JUNE

·         BRIEFINGS

MONDAY 21 JUNE

·         COMMITTEES

MONDAY 28 JUNE

·         COUNCIL

SCHOOL HOLIDAYS - Monday 28 June to Friday 9 July 2020, inclusive

MONDAY 5 JULY

·         RECESS

MONDAY 12 JULY

·         BRIEFINGS

MONDAY 19 JULY

·         COMMITTEES

MONDAY 26 JULY

·         COUNCIL

MONDAY 2 AUGUST

·         BRIEFINGS

MONDAY 9 AUGUST

·         Start of Caretaker Period (commences 4 weeks prior to the date of an ordinary election - Reg 393B)

MONDAY 9 AUGUST

·         COMMITTEES

MONDAY 16 AUGUST

·         COUNCIL

MONDAY 23 AUGUST

·         RECESS

MONDAY 30 AUGUST

·         RECESS

SATURDAY 4 SEPTEMBER

·         LOCAL GOVERNMENT ELECTIONS

MONDAY 6 SEPTEMBER

·         RECESS

MONDAY 13 SEPTEMBER

·         RECESS

MONDAY 20 SEPTEMBER

·         RECESS

MONDAY 20 SEPTEMBER – FRIDAY 30 SEPTEMBER

·         TENTATIVE EXTRAORDINARY COUNCIL (Post Election) / Councillor Induction

MONDAY 27 SEPTEMBER

·         RECESS

SCHOOL HOLIDAYS - Monday 20 September to Monday 4 October 2021, inclusive

MONDAY 4 OCTOBER

·         Labour Day Public Holiday

TUESDAY 5 OCTOBER

·         BRIEFINGS

MONDAY 11 OCTOBER

·       COMMITTEES

MONDAY 18 OCTOBER

·         COUNCIL

MONDAY 25 OCTOBER

·         RECESS

MONDAY 1 NOVEMBER

·         BRIEFINGS

MONDAY 8 NOVEMBER

·         COMMITTEES

MONDAY 15 NOVEMBER

·         COUNCIL

TUESDAY 16 NOVEMBER

·         LGNSW CONFERENCE

WEDNESDAY 17 NOVEMBER

·         LGNSW CONFERENCE

THURSDAY 18 NOVEMBER

·         LGNSW CONFERENCE

MONDAY 22 NOVEMBER

·         RECESS

MONDAY 29 NOVEMBER

·         BRIEFINGS

MONDAY 6 DECEMBER

·         COMMITTEES

MONDAY 13 DECEMBER

·         COUNCIL

MONDAY 20 DECEMBER

·        RECESS

SCHOOL HOLIDAYS – Monday 20 December 2021 to Wednesday 27 January 2022, inclusive

The recess continues until the first Committee meetings of 2022.

 

Procedural Motion

At this stage of the meeting, it was moved by Councillor Scott, seconded by Councillor Chung –

That the Order of Business be altered such that Item 13.16 be brought forward and dealt with before Item 5, due to the urgent nature of the item.

Carried unanimously.

 

Report author: Erin Cashman

Publication date: 26/10/2020

Date of decision: 26/10/2020

Decided at meeting: 26/10/2020 - Council

Accompanying Documents: