Decision details

It is resolved that:

(A)      Council note that due to the ongoing Covid-19 pandemic, the City has been required to accommodate changes to the event season as well as deliver Sunset Piazza, Al Fresco activities, Covid overlay costs and other event season program changes resulting in significantly increased contract expenditure;

(B)      Council approve contact variations for Event Infrastructure, Structures and Equipment for Major Events and Festivals as follows:

(i)         Part 1 - Portable Toilets and Part 2 - Temporary Site Offices and Site Equipment - Coates Hire Operations Pty Ltd;

(ii)        Part 3 - Fencing and Part 5 - Smart Infrastructure - The Trustee for Michael Reginald Scarce Family Trust (trading as Camden Hire Pty Ltd);

(iii)      Part 4 - Generators, Lighting Towers and Power Distribution - Eventpower Solutions NSW Pty Ltd;

(iv)      Part 6 - Forklifts and Access Equipment - Botany Access Pty Ltd; and

(v)       Part 8 - Structures, Furniture and Event Equipment - Pillingers Hiring Service Pty Ltd;

for the for the revised estimated contract values outlined in Confidential Attachment A to the subject report and in accordance with the previously approved schedule of rates;

(C)      Council approve the additional funds sought from the 2021/22 General Contingency Fund as outlined in Confidential Attachment A to the subject report; and

(D)      authority be delegated to the Chief Executive Officer to negotiate, execute and administer/vary the contracts relating to Event Infrastructure, Structures and Equipment for Major Events and Festivals.

Carried unanimously.

X031267.003