Decision details

It is resolved that:

(A)        Council approve an exemption from tender in accordance with section 55(3)(i) of the Local Government Act 1993 noting that, because of the unavailability of competitive or reliable tenderers, a satisfactory result would not be achieved by inviting tenders to provide service and maintenance of the City’s parking machines;

(B)        Council note that a satisfactory result would not be achieved by inviting tenders for this work because:

(i)           going to tender would not deliver a competitive process due to the inability of any other tenderer to provide service inclusive of an integrated management and reporting system using the existing hardware within the machines; and

(ii)         the service includes provision of compliant payment gateway processing, which can only be enabled by the same provider as that providing the management system;

(C)        Council note that the current parking machines do not need to be replaced and significant cost would be incurred if they were replaced;

(D)        Council approve entering into a contract with the existing service and maintenance contractor for a maximum five year term (three years plus two options of one year each, subject to satisfactory performance); and

(E)        authority be delegated to the Chief Executive Officer to negotiate and approve the terms of the contract of the services agreement with the contractor provided that the contract is consistent with this resolution.

Carried unanimously.

X006775.019