Decision details

Memorandum by the Chief Executive Officer

To Council:

In accordance with the provisions of section 360 of the Local Government Act 1993, the Local Government (General) Regulation 2021 and clause 19.2 of the City of Sydney Code of Meeting Practice (the Code), the council may establish such committees as it considers necessary.

In 2022, Council resolved to adopt meeting times, functions, policies and procedures of the following Committees:

·            Corporate, Finance, Properties and Tenders Committee, commencing at 2.00pm.

·            Economic and Business Development Committee

·            Housing For All Committee

·            Cultural and Creative Committee

·            Resilient Communities Committee

·            Transport, Heritage, Environment and Planning Committee

Committee Structure

Following a review of the administrative arrangements associated with Council’s existing Committee structure, a number of amendments are recommended:

·            the functions of the Business and Economic Development Committee and the Resilient Communities Committee be combined to create the Resilient Communities and Economy Committee;

·            the establishment of a new Environment Committee (previously part of the Transport, Heritage, Environment and Planning Committee); and

·            the functions of the proposed Transport, Heritage and Planning Committee are revised to accommodate the establishment of the proposed Environment Committee.

The administrative arrangements associated with Council’s committees are detailed in the “Functions, Delegations, Policies and Procedures of Council Committees” (refer Attachment A). This document has been amended to reflect the changes in Committee structure detailed above.

Election of Deputy Chairpersons

Council may elect a Deputy Chairperson of each Committee in accordance with clauses 19.15 and 19.16 of the Code of Meeting Practice.

Previously, the Council has chosen to hold a separate election for each of the Deputy Chairperson positions. Elections were conducted by open, exhaustive voting (that is, by a show of hands or similar means for candidates duly nominated).

At the Council meeting of 19 September 2022, Council elected Deputy Chairpersons for each of Council’s Committees for a term commencing immediately and ending on 30 September 2023, with the Lord Mayor chairing all Committees.

Council will be required to elect a Deputy Chairperson for each of the following Committees for the new term of office commencing immediately and ending on ending on the day appointed for the next ordinary election of Council,

(1)          Corporate, Finance, Properties and Tenders Committee

(2)          Environment Committee

(3)          Housing For All Committee

(4)          Cultural and Creative Committee

(5)          Resilient Communities and Economy Committee

(6)          Transport, Heritage and Planning Committee

Recommendation

It is resolved that:

(A)       the Functions, Delegations, Policies and Procedures of Council Committees, as shown at Attachment A to the subject Memorandum, be endorsed and adopted;

(B)       Council elect the Deputy Chairpersons of the Corporate, Finance, Properties and Tenders Committee, Environment Committee, Housing For All Committee, Cultural and Creative Committee, Resilient Communities and Economy Committee and Transport, Heritage and Planning Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council;

(C)       the method of voting be open, exhaustive voting; and

(D)       the Chief Executive Officer conduct the election forthwith.

MONICA BARONE

Chief Executive Officer

Attachments

Attachment A.             Functions, Delegations, Policies and Procedures of Council Committees

Moved by the Chair (the Lord Mayor), seconded by Councillor Kok –

It is resolved that:

(A)       the Functions, Delegations, Policies and Procedures of Council Committees, as shown at Attachment A to the subject Memorandum, be endorsed and adopted;

(B)       Council elect the Deputy Chairpersons of the Corporate, Finance, Properties and Tenders Committee, Environment Committee, Housing For All Committee, Cultural and Creative Committee, Resilient Communities and Economy Committee and Transport, Heritage and Planning Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council;

(C)       the method of voting be open, exhaustive voting; and

(D)       the Chief Executive Officer conduct the election forthwith.

Carried unanimously.

S062388

At this stage of the meeting, the Chief Executive Officer, as Returning Officer, called upon the Manager OCEO to assist with the conduct of the ballot.

The Manager OCEO invited nominations from Councillors for the positions of Deputy Chairs of Committees.

Nominations were made and accepted as follows.

Elections were then conducted, with the results as follows –

(1)        Corporate, Finance, Properties and Tenders Committee

One nomination for the Deputy Chairperson was received, as follows –

Councillor Robert Kok (nominated by the Chair (the Lord Mayor), seconded by Councillor Chan).

Councillor Kok indicated acceptance of his nomination.

There were no other nominations.

The Manager OCEO then declared Councillor Robert Kok duly elected to the position of Deputy Chairperson of the Corporate, Finance, Properties and Tenders Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.

(2)        Environment Committee

One nomination for the Deputy Chairperson was received, as follows –

Councillor Adam Worling (nominated by Councillor Kok, seconded by Councillor Davis).

Councillor Worling indicated acceptance of his nomination.

There were no other nominations.

The Manager OCEO then declared Councillor Adam Worling duly elected to the position of Deputy Chairperson of the Environment Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.

(3)        Housing For All Committee

One nomination for the Deputy Chairperson was received, as follows –

Councillor Sylvie Ellsmore (nominated by Councillor Ellsmore, seconded by Councillor Kok).

Councillor Ellsmore indicated acceptance of her nomination.

There were no other nominations.

The Manager OCEO then declared Councillor Sylvie Ellsmore duly elected to the position of Deputy Chairperson of the Housing For All Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.

(4)        Cultural and Creative Committee

One nomination for the Deputy Chairperson was received, as follows –

Councillor Lyndon Gannon (nominated by Councillor Worling, seconded by Councillor Jarrett).

Councillor Gannon indicated acceptance of his nomination.

There were no other nominations.

The Manager OCEO then declared Councillor Lyndon Gannon duly elected to the position of Deputy Chairperson of the Cultural and Creative Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.

(5)        Resilient Communities and Economy Committee

One nomination for the Deputy Chairperson was received, as follows –

Councillor (Waskam) Emelda Davis (nominated by Councillor Chan, seconded by Councillor Kok).

Councillor Davis indicated acceptance of her nomination.

There were no other nominations.

The Manager OCEO then declared Councillor (Waskam) Emelda Davis duly elected to the position of Deputy Chairperson of the Resilient Communities and Economy Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.

(6)        Transport, Heritage and Planning Committee

One nomination for the Deputy Chairperson was received, as follows –

Councillor HY William Chan (nominated by Councillor Kok, seconded by Councillor Davis).

Councillor Chan indicated acceptance of his nomination.

There were no other nominations.

The Manager OCEO then declared Councillor HY William Chan duly elected to the position of Deputy Chairperson of the Transport, Heritage and Planning Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.

 

Note – the Functions, Delegations, Policies and Procedures for Council’s Committees are as follows:

 

Meeting Time:               Monday 2.00pm

Venue:                          Council Chamber

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

Deputy Chairperson:     Councillor Robert Kok

Members:                      Councillor HY William Chan

                                      Councillor (Waskam) Emelda Davis

                                      Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Shauna Jarrett

                                      Councillor Robert Kok

                                      Councillor Linda Scott

                                      Councillor Yvonne Weldon AM

                                      Councillor Adam Worling

                                               

Quorum:                        A majority of the members of the Committee

Functions:                     To deal with all matters relating to:

(a)         Finance

(b)        Consideration of budgets and quarterly budget performance

(c)        Information technology policy

(d)        Asset management

(e)        Internal and external audit

(f)         Fees and charges

(g)        Rating matters

(h)        City vehicles and fleet management

(i)          City operational and property investment facilities

(j)          Industrial relations

(k)        Organisational policy

(l)          City property management, including management, maintenance, leasing, licensing and sale of Council property

(m)      Tenders valued at over $5 million

(n)         

 

Meeting Time:               At the conclusion of the meeting of the Corporate, Finance, Properties and Tenders Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Adam Worling

 

Members:                      Councillor HY William Chan

                                      Councillor (Waskam) Emelda Davis

                                      Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Shauna Jarrett

                                      Councillor Robert Kok

                                      Councillor Linda Scott

                                      Councillor Yvonne Weldon AM

                                      Councillor Adam Worling

 

Quorum:                        A majority of the members of the Committee

 

Functions:                     To deal with all matters relating to:

(a)        Environmental management

(b)        Parks and open spaces

(c)        City greening

(d)        Cleansing, waste and recycling

(e)        Urban infrastructure, including roads, footpaths, lighting, stormwater and drainage

(f)         Cycleways

(g)        Grants and sponsorships related to the above

 

 

Meeting Time:               At the conclusion of the meeting of the Environment Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Sylvie Ellsmore

 

Members:                      Councillor HY William Chan

                                      Councillor (Waskam) Emelda Davis

                                      Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Shauna Jarrett

                                      Councillor Robert Kok

                                      Councillor Linda Scott

                                      Councillor Yvonne Weldon AM

                                      Councillor Adam Worling

 

Quorum:                        A majority of the members of the Committee

 

Functions:                     To deal with all matters relating to:

 

(a)        Affordable and diverse housing

(b)        Social housing

(c)        Community housing

(d)        Grants and sponsorships related to the above

 

 

Meeting Time:               At the conclusion of the Housing For All Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Lyndon Gannon

 

Members:                      Councillor HY William Chan

                                      Councillor (Waskam) Emelda Davis

                                      Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Shauna Jarrett

                                      Councillor Robert Kok

                                      Councillor Linda Scott

                                      Councillor Yvonne Weldon AM

                                      Councillor Adam Worling

 

Quorum:                        A majority of the members of the Committee

 

Functions:                   To deal with all matters relating to:

(a)        Arts, culture, film, creative industries and creative practice City events, programs and activities

(b)        Cultural and social diversity

(c)        Cultural, social and economic disadvantage

(d)        Cultural venue management

(e)        Grants and sponsorships related to the above

 

 

Meeting Time:               At the conclusion of the Cultural and Creative Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor (Waskam) Emelda Davis

 

Members:                      Councillor HY William Chan

                                      Councillor (Waskam) Emelda Davis

                                      Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Shauna Jarrett

                                      Councillor Robert Kok

                                      Councillor Linda Scott

                                      Councillor Yvonne Weldon AM

                                      Councillor Adam Worling

 

Quorum:                        A majority of the members of the Committee

 

Functions:                   To deal with all matters relating to:

(a)        Assistance to community and cultural organisations

(b)        Community services

(c)        Recreation services

(d)        Child care services

(e)        Library services

(f)         City community facilities

(g)        City playground facilities

(h)        Innovation

(i)          Economic development and strategy

(j)          Global city relationships, trade and marketing

(k)        Local economies

(l)          Small business

(m)      City retailing

(n)        Hospitality and visitor economy

(o)        Grants and sponsorships related to the above

 

 

Meeting Times:             At the conclusion of the Resilient Communities and Economy Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor HY William Chan

 

Members:                      Councillor HY William Chan

                                      Councillor (Waskam) Emelda Davis

                                      Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Shauna Jarrett

                                      Councillor Robert Kok

                                      Councillor Linda Scott

                                      Councillor Yvonne Weldon AM

                                      Councillor Adam Worling

 

Quorum:                        A majority of the members of the Committee

 

Functions:                   To deal with all matters relating to:

(a)        Planning instruments, ie, LEPs, DCPs, Policies

(b)        Transport and access initiatives and issues

(c)        Parking policy

(d)        Traffic and the Local Pedestrian, Cycling and Traffic Calming Committee

(e)        Referrals from other authorities for comment on any of the above matters

(f)         All applications for footway usage approvals

(g)        Grants and sponsorships related to the above

 

 

(a)                              The structure and functions of Committees is standing policy of Council.

(b)                             All correspondence from, or to, all Committees, shall be handled through normal Council processes.

(c)                             All Committees shall be advisory to Council and have no independent role, except where specific authorities are delegated to them by Council.

(d)                             Matters dealt with in Committees shall be submitted to Council without recommendation only when the chairperson so determines.

(e)                             The chairperson of Committees shall have a casting vote in the event of an equality of voting.