Decision details

It is resolved that:

(A)      Council approve an exemption from tender in accordance with section 55(3)(i) of the Local Government Act 1993 for Meals on Wheels Pre-Packed/Cooked Individual Chilled and Frozen Meals to extend the term of the existing contract to 30 June 2027 (37 months and 13 days) with an optional further 12-month extension (30 June 2028);

(B)      Council note that a satisfactory result would not be achieved by inviting tenders for this work because:

(i)         the Commonwealth Government's funding model announcement (expected July 2027) is likely to have significant changes in how grant funding is allocated (post July 2027);

(ii)        significant uncertainty will continue in the market until the funding model changes are implemented; and

(iii)      market testing has indicated a lack of suppliers capable of meeting the City's requirements;

(C)      Council approve a contract variation for Meals on Wheels Pre-Packed/Cooked Individual Chilled and Frozen Meals to:

(i)         increase the contract value to accommodate an increased need to procure meals through the life of the contract, as shown in Confidential Attachment A to the subject report;

(ii)        extend the contract by a further three years one month and 13 days to 30 June 2027 to align with the Commonwealth Home Support Grant and enable a tender process to take place in line with any changes to funding provided by the Commonwealth;

(iii)      include a 12-month option (1 July 2027 to 30 June 2028) as a contingency should the Commonwealth’s aged care reforms be further delayed; and

(iv)      include a five per cent contingency on the extended contract value to allow the service to meet increased community need;

(D)      Council note the total contract sum and contingency for Meals on Wheels Pre-Packed/Cooked Individual Chilled and Frozen Meals is outlined in Confidential Attachment A to the subject report; and

(E)      authority be delegated to the Chief Executive Officer to negotiate, execute, administer the variation to the contract and enter into any necessary documentation with the current supplier to give effect to the resolutions above.

Carried unanimously.

S074367