Decision details

It is resolved that:

(A)        Council approve an exemption from tender in accordance with section 55(3)(i) of the Local Government Act 1993 to replace Technology One's Planning Xchange (ICON) application with a suitable solution that can integrate with the City’s existing systems because a satisfactory result would not be achieved by inviting tenders;

(B)        Council note the reasons why a satisfactory outcome would not be achieved by inviting tenders are:

(i)           a market scan has confirmed that a limited number of suppliers are able to provide a suitable solution to support planning lodgement, assessment and determination functionality that can integrate with City’s existing systems to meet the City's ePlanning needs; and

(ii)         adopting new systems would result in extensive business disruption associated with a transition of several core business functions to new systems and would result in significant additional costs;

(C)        authority be delegated to the Chief Executive Officer to negotiate, finalise, execute, and administer (including exercising options, if appropriate) the contract with the selected provider on terms acceptable to the City;

(D)        Council approve an exemption from tender in accordance with section 55(3)(i) of the Local Government Act 1993 to enter into a contract with Infor Global Solutions (ANZ) Pty Limited for provision of the Pathway system for five years with two further optional extensions of two years each;

(E)        Council note the reasons why a satisfactory outcome would not be achieved by inviting tenders for provision of the Pathway system are:

(i)           integration of the ePlanning solution and Pathway is required because Pathway is system of record for properties, names and addresses;

(ii)         adopting new systems would result in extensive business disruption associated with a transition of several core business functions to new systems and would result in significant additional costs; and

(iii)        the proposed contract term allows integration between systems to be implemented and embedded but also allows the City to exit the contract at appropriate intervals if market offerings for similar modules change;

(F)        Council note the total contract value for contract term with Infor Global Solutions (ANZ) Pty Limited for the Pathway system is outlined in Confidential Attachment A; and

(G)       authority be delegated to the Chief Executive Officer to negotiate, finalise, execute, and administer (including exercising options, if appropriate) documentation required to contract with Infor Global Solutions (ANZ) Pty Limited for provision of the Pathway system.

Carried unanimously.

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