Decision details

Memorandum by the Chief Executive Officer

To Council:

In accordance with the provisions of section 360 of the Local Government Act 1993, the Local Government (General) Regulation 2021 and clause 19.2 of the City of Sydney Code of Meeting Practice (the Code), the council may establish such committees as it considers necessary.

On 10 October 2024, Council resolved to resolved to adopt meeting times, functions, policies and procedures of the following Committees:

·                Corporate, Finance, Properties and Tenders Committee

·                Environment and Climate Change Committee

·                Cultural, Creative and Nightlife Committee

·                Equity and Housing Committee

·                Community Services and Facilities Committee

·                Innovation, Business and Economy Committee

·                Transport, Heritage and Planning Committee

Council may elect a Deputy Chairperson of each Committee in accordance with clauses 19.15 and 19.16 of the Code of Meeting Practice, and on 10 October 2024, a Deputy Chairperson was elected to each of the above Council Committees, with the Lord Mayor chairing all Committees.

Following local government elections on 14 September 2024, the Chief Executive Officer was requested to prepare Council Committee functions and a meeting schedule where Committees commenced at 1pm.

Further feedback has been received and the functions and start time have been considered in the meeting cycles to the end of 2024 (October, November and December).

It is recommended that the functions of Council Committees be revised to revert back to a 2pm commencement time.

MONICA BARONE PSM

Chief Executive Officer

Moved by the Chair (the Lord Mayor), seconded by Councillor Miller –

It is resolved that Council endorse and adopt the revised Functions, Delegations, Policies and Procedures of Council Committees, as shown at Attachment A to the subject Memorandum.

Carried unanimously.

S062388

 

 

 

Meeting Time:               Monday 1.00pm 2.00pm

Venue:                          Council Chamber

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

Deputy Chairperson:     Councillor Robert Kok

Members:                     Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Zann Maxwell

                                      Councillor Jess Miller

                                      Councillor Matthew Thompson

                                      Councillor Yvonne Weldon AM

                                      Councillor Mitch Wilson

                                      Councillor Adam Worling

                                               

Quorum:                       A majority of the members of the Committee

Functions:                     To deal with all matters relating to:

(a)        Finance

(b)       Consideration of budgets and quarterly budget performance

(c)        Information technology policy

(d)       Asset management

(e)       Internal and external audit

(f)         Fees and charges

(g)       Rating matters

(h)       City operational and property investment facilities

(i)         Industrial relations

(j)         Organisational policy

(k)        City property management, including management, maintenance, leasing, licensing and sale of Council property

(l)         Tenders valued at over $5 million

(m)       

 

Meeting Time:               At the conclusion of the meeting of the Corporate, Finance, Properties and Tenders Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Adam Worling

 

Members:                     Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Robert Kok

                                      Councillor Zann Maxwell

                                      Councillor Jess Miller

                                      Councillor Matthew Thompson

                                      Councillor Yvonne Weldon AM

                                      Councillor Mitch Wilson

                                     

 

Quorum:                       A majority of the members of the Committee

 

Functions:                     To deal with all matters relating to:

(a)       Environmental management

(b)       Parks, playgrounds and open spaces

(c)       City greening

(d)       Cleansing, waste recycling, and the circular economy

(e)       Urban infrastructure, including roads, footpaths, lighting, stormwater and drainage

(f)        Cycleways

(g)       Sustainability

(h)       Resilience

(i)         Grants and sponsorships related to the above

 

 

 

 

Meeting Time:               At the conclusion of the Environment and Climate Change Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Mitch Wilson

 

Members:                     Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Robert Kok

                                      Councillor Zann Maxwell

                                      Councillor Jess Miller

                                      Councillor Matthew Thompson

                                      Councillor Yvonne Weldon AM

                                      Councillor Adam Worling

 

 

Quorum:                       A majority of the members of the Committee

 

Functions:                   To deal with all matters relating to:

(a)       Arts, culture, film, creative industries and creative practice

(b)       Cultural events, programs and activities

(c)       Cultural and creative spaces and venue management

(d)       Nightlife activities, programs, and events

(e)       Night time management and safety

(f)        Nightlife industries and the night time economy

(g)       Assistance to cultural organisations

(h)       Grants and sponsorships related to the above

 

 

Meeting Time:               At the conclusion of the meeting of the Cultural, Creative and Nightlife Economy Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Zann Maxwell

 

Members:                     Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Robert Kok

                                      Councillor Jess Miller

                                      Councillor Matthew Thompson

                                      Councillor Yvonne Weldon AM

                                      Councillor Mitch Wilson

                                      Councillor Adam Worling

 

Quorum:                       A majority of the members of the Committee

 

Functions:                     To deal with all matters relating to:

 

(a)       Affordable and diverse housing

(b)       Social housing

(c)       Community housing

(d)       Homelessness

(e)       Social, cultural and economic disadvantage

(f)        Diversity and inclusion

(g)       Grants and sponsorships related to the above

 

 

Meeting Time:               At the conclusion of the Equity and Housing Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Sylvie Ellsmore

 

Members:                     Councillor Lyndon Gannon

                                      Councillor Robert Kok

                                      Councillor Zann Maxwell

                                      Councillor Jess Miller

                                      Councillor Matthew Thompson

                                      Councillor Yvonne Weldon AM

                                      Councillor Mitch Wilson

                                      Councillor Adam Worling

 

 

Quorum:                       A majority of the members of the Committee

 

Functions:                   To deal with all matters relating to:

(a)       Community facilities

(b)       Community services and safety

(c)       Aquatic and Recreation services

(d)       Child care services

(e)       Library services

(f)        Assistance to community organisations

(g)       Grants and sponsorships related to the above

 

 

Meeting Time:               At the conclusion of the Community Services and Facilities Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Lyndon Gannon

 

Members:                     Councillor Sylvie Ellsmore

                                      Councillor Robert Kok

                                      Councillor Zann Maxwell

                                      Councillor Jess Miller

                                      Councillor Matthew Thompson

                                      Councillor Yvonne Weldon AM

                                      Councillor Mitch Wilson

                                      Councillor Adam Worling

 

Quorum:                       A majority of the members of the Committee

 

Functions:                   To deal with all matters relating to:

(a)       Innovation

(b)       Economic development and strategy

(c)       Global city relationships, trade and marketing

(d)       Local economies

(e)       Small business

(f)        Visitor economy

(g)       Grants and sponsorships related to the above

 

 

Meeting Times:             At the conclusion of the Innovation, Business and Economy Committee

 

Venue:                          Council Chamber

 

Chairperson:                 The Lord Mayor – Councillor Clover Moore AO

 

Deputy Chairperson:     Councillor Jess Miller

 

Members:                     Councillor Sylvie Ellsmore

                                      Councillor Lyndon Gannon

                                      Councillor Robert Kok

                                      Councillor Zann Maxwell

                                      Councillor Matthew Thompson

                                      Councillor Yvonne Weldon AM

                                      Councillor Mitch Wilson

                                      Councillor Adam Worling

 

Quorum:                       A majority of the members of the Committee

 

Functions:                   To deal with all matters relating to:

(a)       Planning instruments (i.e. LEPs, DCPs, Policies)

(b)       Transport, access and walkability initiatives and issues

(c)       Parking policy

(d)       Traffic and the Local Pedestrian, Cycling and Traffic Calming Committee

(e)       Referrals from other authorities for comment on any of the above matters

(f)        Outdoor dining

(g)       Grants and sponsorships related to the above

 

 

(a)                          The structure and functions of Committees is standing policy of Council.

(b)                          All correspondence from, or to, all Committees, shall be handled through normal Council processes.

(c)                          All Committees shall be advisory to Council and have no independent role, except where specific authorities are delegated to them by Council.

(d)                          Matters dealt with in Committees shall be submitted to Council without recommendation only when the chairperson so determines.

(e)                          The chairperson of Committees shall have a casting vote in the event of an equality of voting.