Decision details

It is resolved that:

(A)        Council approve an exemption from tender to vary the contract with the existing contractor for Maybanke Pre-School Façade, Paint and Window Repairs;

(B)        Council note that because of extenuating circumstances a satisfactory result would not be achieved by inviting tenders for the additional works to the Maybanke Pre-School Façade;

(C)       Council note the reasons why a satisfactory result would not be achieved by inviting tenders are:

(i)     there is currently an engaged contractor on site with scaffolding in place. Ongoing hire of the existing scaffolding will be a significantly lower cost than removing and reinstating at a later date with an alternative contractor;

(ii)   the contractor and sandstone sub-contractor have already supplied and installed a number of sandstone pieces on the building's apex. They have an understanding of the site and the requirements for the additional stones to be replaced, including the type of sandstone and profile for manufacture as specified by the heritage consultant;

(iii)  completion of the remaining scope of works by the current contractor will allow works to be completed and risks associated with remaining stones will be mitigated significantly more quickly than completing a new tendering process; and

(iv)  quoted prices have been reviewed against the original submissions and prices supplied by other bidders, and the extension of the original contract has been determined to represent good value for money; and

(D)       authority be delegated to the Chief Executive Officer to negotiate and execute the variation to the contract for Maybanke Pre-School Façade, Paint and Window Repair.

Carried unanimously.