Decision details

It is resolved that:

(A)        Council approve an exemption from tender in accordance with section 55(3)(i) of the Local Government Act 1993, to extend the term of the Civil Works Agreements with each service provider by 10 months to 31 July 2019;

(B)        authority be delegated to the Chief Executive Officer to negotiate, execute and administer a variation to the Civil Works Agreement to provide for the extension of the term under clause (A);

(C)       Council note that, because of extenuating circumstances, a satisfactory result would not be achieved by inviting tenders; and

(D)       Council note the reasons why a satisfactory result would be achieved by inviting tenders now are:

(i)          the expenditure of the contract requires significant review of a new delivery processes to ensure improved contract management efficiencies, data capturing and the use of technology;

(ii)         the existing service providers have good performance ratings and are providing good value for the service they are delivering;

(iii)        the current construction has a high demand on civil construction contractors. The rates of the service providers recommended for an extension are competitive; and

(iv)        limited time is available from now to the end of the contract to achieve a robust City tender process.

Carried unanimously.

S104354