Decision details

It is resolved that:

(A)        Council approve an exemption from tender for the extension of the hire of B Class hoardings for a period of 36 months from 30 March 2020 to 31 March 2023, due to extenuating circumstances, as a satisfactory result would not be achieved by inviting tenders;

(B)        Council note the reasons a satisfactory result would not be achieved by inviting tenders for the hoarding installations at Fig and Wattle Streets Depot and The Bulk Store at Bay Street Depot are:

(i)          Fig and Wattle Streets Depot is in the process of being sold, it is necessary to urgently extend the existing contract in order to ensure public safety;

(ii)         The Bulk Store at Bay Street Depot hoarding is essential for public safety until the completion of structural reinforcement works, it is necessary to urgently extend the existing contract;

(iii)        if the City were to seek competitive quotes, additional costs for removal and reconstruction of the hoarding would need to be paid; and

(iv)       the current rates for the hoarding rental remain competitive compared to market rates;

(C)       Council approve the variation of the current contracts for the construction and hire of B Class hoardings to protect pedestrians and vehicular traffic, by extending the contract term for a further 36 month period to 31 March 2023; and

(D)       authority be delegated to the Chief Executive Officer to negotiate, execute and administer the contracts relating to the construction and hire of B Class hoardings to protect pedestrians and vehicular traffic, referred to in clause (C) above.

Carried unanimously.

S101696