Decision details

It is resolved that:

(A)        Council note that because of extenuating circumstances a satisfactory result would not be achieved by inviting tenders for the services currently provided under the existing civil works contract that expires on 31 July 2019 for a two month period between 1 August 2019 to 30 September 2019;

(B)        Council note the reasons why a satisfactory result would not be achieved by inviting tenders for the services referred to in (A) above are:

(i)          the existing service providers have good performance ratings and are providing good value for the service they are delivering

(ii)         limited time is available from now to the end of the contract to achieve a robust City tender process.

(C)       Council approve an extension to the term of the Civil Works Contract 1319 by two months to 30 September 2019;

(D)       authority be delegated to the Chief Executive Officer to negotiate, execute and administer a variation to the Civil Works Contract 1319 to provide for the extension of the term referred to in (C) above;

(E)        Council accept:

(iii)        the offer of Tenderer 'E' for Contract A for a term of five years; and

(iv)       the offer of Tenderer 'B' for Contract B for a term of five years;

(F)        authority be delegated to the Chief Executive Officer to negotiate, execute and administer:

(v)         the contract with Tenderer 'E' referred to in (E)(i) above for the Schedule of Rates detailed in Confidential Attachment B and otherwise on terms acceptable to the City; and

(G)       the contract with Tenderer 'B' referred to in (E)(ii) above for the Schedule of Rates detailed in confidential attachment B and otherwise on terms acceptable to the City.