Exemption from Tender and Contract Extension - Self Insurers Claim System

Decision Maker: Council

Decision status: Recommendations Determined

Decision:

It is resolved that:

(A)      Council approve an exemption from tender to enter into a three-year agreement for Maintenance and Support of the Self-Insurers Claims System (SIMS) upon the expiry of the current contract;

(B)      Council note the reasons a satisfactory outcome is not possible is due to the following extenuating circumstances:

(i)         significant time and effort has been expended to tailor the existing solution to the needs of the business, and the cost and effort to move to a new system is prohibitively significant compared with the cost of the three-year exemption;

(ii)        NTT DATA Figtree Systems Pty Ltd is the sole provider of the relevant maintenance and support, and a competitive tender process is not possible (because it is not possible to get another supplier to support the bespoke solution developed by NTT DATA Figtree Systems Pty Ltd.);

(iii)      NTT DATA Figtree Systems Pty Ltd was evaluated as best value for money from a competitive tender process, and a repeat tender process is unlikely to yield a different outcome; and

(iv)      the existing system meets the current needs of the City; and

(C)      authority be delegated to the Chief Executive Officer to negotiate, execute and administer the contract with the supplier NTT DATA Figtree Systems Pty Ltd.

Carried unanimously.

S064539

 

Report author: Kevin Wingrave

Publication date: 29/06/2020

Date of decision: 29/06/2020

Decided at meeting: 29/06/2020 - Council

Accompanying Documents: