Decision details

It is resolved that:

(A)      Council approve an exemption from tender for the agreement for the provision of the maintenance and support for the Online Business Services (OBS) and Non-Resident Register (NRR) systems as detailed in Confidential Attachment A to the subject report upon the expiry of the current term, for a three-year period, with the option of an extension of two years if appropriate, noting that because of extenuating circumstances, a satisfactory result would not be achieved by inviting tenders in this case;

(B)      Council note the reason a satisfactory outcome would not be achieved by inviting tenders is that the existing supplier was previously evaluated as best value for money from a competitive tender process, and a repeat tender process is unlikely to yield a different outcome;

(C)      Council enter into the maintenance and support agreement with the supplier as detailed in Confidential Attachment A to the subject report, for annual renewal over a three-year period, with the option of an extension of a two-year period if appropriate; and

(D)      authority be delegated to the Chief Executive Officer to negotiate, execute and administer (including exercising options if appropriate) the maintenance and support agreement with the relevant supplier as detailed in Confidential Attachment A to the subject report.

Carried unanimously.

S064539