Decision details

Memorandum by the Chief Executive Officer

To Council:

A Resolution of Council is sought to:

1.         revoke the existing power of attorney instrument dated 9 May 2023 registered Book 4813 and Number 285; and

2.         grant a new power of attorney to each person occupying a role in the Executive of the Council from time to time.

Background

Historically Council has granted powers of attorney to certain senior staff to give effect to the decisions of Council.

In April 2023, Council granted a form of power of attorney, pursuant to which the Council appoints as attorney:

1.         each person employed by the Council whose title includes the term “Director”; and

2.         the Chief Operating Officer, Chief Financial Officer and Chief Executive Officer,

from time to time.

Effective from 1 October 2024, changes were made to Executive leadership position titles from Director to Executive Director. The position of Chief Financial Officer was also changed to Executive Director Finance and Procurement following the retirement of the City's Chief Financial Officer.

The title of Executive Director is only assigned to positions that lead the divisions of Council staff. Accordingly, a new form of power of attorney is required, pursuant to which the Council appoints as attorney:

1.         each person employed by the Council whose title includes the term “Executive Director”; and

2.         the Chief Operating Officer and Chief Executive Officer,

from time to time.

Following the adoption of the new power of attorney by Council resolution the Lord Mayor will also need to issue a letter that can be updated as the members of the Executive change, as evidence of the identity of Council’s Executive from time to time. The letter will be provided as evidence that the specific person using the power of attorney has the power to bind the Council.

The power of attorney will apply to each Executive Director as appointed and the letter will be updated each time there is a change of Executive Director.

It will also be necessary to revoke the power of attorney dated 9 May 2023 granted to:

1.         each person employed by the Council whose title includes the term “Director”; and

2.         the Chief Operating Officer, Chief Financial Officer and Chief Executive Officer of the Council,

from time to time.

MONICA BARONE PSM

Chief Executive Officer

Moved by the Chair (the Lord Mayor), seconded by Councillor Worling –

It is resolved that:

Revocation of Power of Attorney

(A)      the power of attorney granted to each person each person employed by the Council of the City of Sydney whose title includes the term “Director” and the Chief Operating Officer, Chief Financial Officer and Chief Executive Officer of the City of Sydney from time to time be revoked in the form at Attachment A to the subject memorandum, which is to be executed under the Common Seal of Council.

Appointment of New Power of Attorney and Attorney List

(B)      a new power of attorney be granted to each person occupying a role in the Executive of Council from time to time, in the form shown at Attachment B to the subject memorandum, which is to be executed under the Common Seal of Council; and

(C)      the attorney list (setting out the current members of the Executive) as shown at Attachment C to the subject memorandum be signed by the Lord Mayor; and

(D)      authority be delegated to the Lord Mayor to sign and issue further versions of the attorney list when necessary due to change in the identity of people occupying a role in the Executive of Council.

Carried unanimously.

S115439