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Exemption from Tender - Provision and Installation of GSM Wireless Enabled Dual SIM Cards to All City Lifts

Decision Maker: Council

Decision status: Recommendations Determined

Decision:

It is resolved that:

(A)        Council approve an exemption from tender for the provision of the GSM wireless communication gateway provision, across all lifts located in buildings owned or operated by the City, noting that because of extenuating circumstances, a satisfactory result would not be achieved by inviting tenders;

(B)        Council note the reasons why a satisfactory outcome would not be achieved by inviting tenders are:

(i)          the incumbent lift service provider has significant knowledge of the City’s portfolio and the vertical transport equipment installed, and is therefore best placed to carry out these works as the NBN is rolled out;

(ii)         multiple service contracts would be required if a tender was invited;

(iii)        the likelihood of uncertainty of fault location during an emergency and / or maintenance call out would increase if a tender was invited (i.e. multiple contractors indicating the issue is with the other contractor's system / equipment);

(iv)       compatibility of lift and Dual SIM provision is enhanced if the incumbent lift service provider is engaged; and

(v)         as the industry recommended approach is preferred, requesting further quotations through a tender process is not likely to achieve any further value for money for the City;

(C)       Council approve the provision of the GSM wireless communication gateway provision, across all lifts located in buildings owned or operated by the City, under the existing Facility Management Agreement with Ventia Pty Ltd for the amount set out in Confidential Attachment A to the subject report; and

(D)       authority be delegated to the Chief Executive Officer to negotiate, execute and administer the contracts relating to the exemption from tender (including any variations to the Facility Management Agreement with Ventia Pty Ltd if necessary) for the provision of the GSM wireless communication gateway provision with the incumbent lift maintenance provider.

Carried unanimously.

S100529.006

 

Report author: Adam Chamberlain

Publication date: 28/10/2019

Date of decision: 28/10/2019

Decided at meeting: 28/10/2019 - Council

Accompanying Documents: