Decision Maker: Council
Decision status: Recommendations Determined
It is resolved that:
(A)
Council approve an exemption from tender for the
provision of the GSM wireless communication gateway provision, across all lifts
located in buildings owned or operated by the City, noting that because of
extenuating circumstances, a satisfactory result would not be achieved by
inviting tenders;
(B)
Council note the reasons why a satisfactory
outcome would not be achieved by inviting tenders are:
(i)
the incumbent lift service provider has
significant knowledge of the City’s portfolio and the vertical transport
equipment installed, and is therefore best placed to carry out these works as
the NBN is rolled out;
(ii)
multiple service contracts would be required if
a tender was invited;
(iii)
the likelihood of uncertainty of fault location
during an emergency and / or maintenance call out would increase if a tender
was invited (i.e. multiple contractors indicating the issue is with the other
contractor's system / equipment);
(iv)
compatibility of lift and Dual SIM provision is
enhanced if the incumbent lift service provider is engaged; and
(v)
as the industry recommended approach is
preferred, requesting further quotations through a tender process is not likely
to achieve any further value for money for the City;
(C)
Council approve the provision of the GSM
wireless communication gateway provision, across all lifts located in buildings
owned or operated by the City, under the existing Facility Management Agreement
with Ventia Pty Ltd for the amount set out in Confidential Attachment A to the
subject report; and
(D)
authority be delegated to the Chief Executive
Officer to negotiate, execute and administer the contracts relating to the
exemption from tender (including any variations to the Facility Management
Agreement with Ventia Pty Ltd if necessary) for the provision of the GSM
wireless communication gateway provision with the incumbent lift maintenance
provider.
Carried
unanimously.
S100529.006
Report author: Adam Chamberlain
Publication date: 28/10/2019
Date of decision: 28/10/2019
Decided at meeting: 28/10/2019 - Council
Accompanying Documents: