Proposed Schedule of Meetings and Briefings for 2021
PDF 281 KBDecision Maker: Council
Decision status: Recommendations Determined
Decision:
Memorandum by the Chief Executive Officer
To Council:
This memorandum requests that Council approve the draft schedule of meetings and briefings for 2021.
The draft Schedule of Meetings and Briefings for 2021 (Attachment A) has been prepared on the basis of a three-week meeting cycle (Councillor Briefings, Committees and Council), consistent with the meeting arrangements adopted by Council in previous years. The draft schedule proposes nine meeting cycles for 2021.
Section 365 of the Local Government Act 1993 states that "the council is required to meet at least 10 times each year, each time in a different month", with "year" meaning the period from 1 July to the following 30 June (the financial year).
To ensure compliance with the provisions of section 365, the draft Schedule of Meetings and Briefings for the calendar year 2020 provides for:
(a) four meetings in the first half of 2021 (making a total of 10 meetings for the 2020/21 financial year, inclusive of the six meetings of Council which will have been held in the second half of 2020); and
(b) five meetings of Council held in the second half of 2021 (making a total of 10 meetings for the 2021/22 financial year, on the basis that a further five meetings of Council will be scheduled for the first half of 2022).
It is noted that:
(a) in drafting the schedule, the Local Government Elections scheduled for 4 September 2021 have been taken into account (with an extraordinary meeting of Council to take place following the Elections);
(b) the 2021 Annual Conference of Local Government NSW will be held from 16 to 18 November 2021;
(c) briefings will be on the Tuesday in June and October 2021 due to public holidays falling on the relevant Monday; and
(d) if considered necessary, additional "tentative" briefings dates, intended to accommodate such matters as external presentations, workshops and other non- meeting agenda items, will be separately distributed to Councillors, following approval of the draft schedule.
It would be appropriate for Council to now determine a program of meetings for next year to enable all interested parties to plan their commitments.
Recommendation
MONICA BARONE
Chief Executive Officer
Attachments
Attachment A. Draft Schedule of Meetings and Briefings for 2021
Moved by the Chair (the Lord Mayor), seconded by Councillor Thalis –
It is resolved that Council adopt the draft
schedule of meetings and briefings for 2021, as shown at Attachment A to the
subject memorandum.
Carried unanimously.
S063444
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SCHEDULE OF MEETINGS AND BRIEFINGS FOR 2021 |
|
|
DATE |
MEETING |
|
SCHOOL
HOLIDAYS – Monday 23 December 2020 to Tuesday 26 January 2021, inclusive |
|
|
MONDAY 1 FEBRUARY |
·
RECESS |
|
MONDAY 8 FEBRUARY |
·
BRIEFINGS |
|
MONDAY 15
FEBRUARY |
·
COMMITTEES |
|
MONDAY 22 FEBRUARY |
·
COUNCIL |
|
MONDAY 1 MARCH |
·
RECESS |
|
MONDAY 8 MARCH |
·
RECESS |
|
MONDAY 15 MARCH |
·
BRIEFINGS |
|
MONDAY 22 MARCH |
·
COMMITTEES |
|
MONDAY 29 MARCH |
·
COUNCIL |
|
SCHOOL
HOLIDAYS – Friday 2 April to Friday 16 April 2021, inclusive |
|
|
FRIDAY 2 APRIL |
·
(Good Friday Public Holiday) |
|
MONDAY 5 APRIL |
·
RECESS (Easter Monday Public Holiday) |
|
MONDAY 12 APRIL |
·
RECESS |
|
MONDAY 19 APRIL |
·
RECESS |
|
MONDAY 26 APRIL |
·
RECESS |
|
MONDAY 3 MAY |
·
BRIEFINGS |
|
MONDAY 10 MAY |
·
COMMITTEES |
|
MONDAY 17 MAY |
·
COUNCIL |
|
MONDAY 24 MAY |
·
RECESS |
|
MONDAY 31 MAY |
·
RECESS |
|
MONDAY 7 JUNE |
·
RECESS |
|
MONDAY 14 JUNE |
·
Queen’s Birthday Public Holiday |
|
TUESDAY 15 JUNE |
·
BRIEFINGS |
|
MONDAY 21 JUNE |
·
COMMITTEES |
|
MONDAY 28 JUNE |
·
COUNCIL |
|
SCHOOL
HOLIDAYS - Monday 28 June to Friday 9 July 2021, inclusive |
|
|
MONDAY 5 JULY |
·
RECESS |
|
MONDAY 12 JULY |
·
BRIEFINGS |
|
MONDAY 19 JULY |
·
COMMITTEES |
|
MONDAY 26 JULY |
·
COUNCIL |
|
MONDAY
2 AUGUST |
·
BRIEFINGS |
|
MONDAY 9 AUGUST |
·
Start of Caretaker Period (commences 4 weeks
prior to the date of an ordinary election - Reg 393B) |
|
MONDAY 9 AUGUST |
·
COMMITTEES |
|
MONDAY 16 AUGUST |
·
COUNCIL |
|
MONDAY 23 AUGUST |
·
RECESS |
|
MONDAY 30 AUGUST |
·
RECESS |
|
SATURDAY 4 SEPTEMBER |
·
LOCAL GOVERNMENT ELECTIONS |
|
MONDAY 6 SEPTEMBER |
·
RECESS |
|
MONDAY 13 SEPTEMBER |
·
RECESS |
|
MONDAY 20 SEPTEMBER |
·
RECESS |
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MONDAY 20 SEPTEMBER – FRIDAY 30 SEPTEMBER |
·
TENTATIVE EXTRAORDINARY COUNCIL (Post Election) /
Councillor Induction |
|
MONDAY 27 SEPTEMBER |
·
RECESS |
|
SCHOOL HOLIDAYS
- Monday 20 September to Monday 4 October 2021, inclusive |
|
|
MONDAY 4 OCTOBER |
·
Labour Day Public Holiday |
|
TUESDAY 5 OCTOBER |
·
BRIEFINGS |
|
MONDAY 11 OCTOBER |
· COMMITTEES |
|
MONDAY 18 OCTOBER |
·
COUNCIL |
|
MONDAY 25 OCTOBER |
·
RECESS |
|
MONDAY 1 NOVEMBER |
·
BRIEFINGS |
|
MONDAY 8 NOVEMBER |
·
COMMITTEES |
|
MONDAY 15 NOVEMBER |
·
COUNCIL |
|
TUESDAY 16 NOVEMBER |
·
LGNSW CONFERENCE |
|
WEDNESDAY 17 NOVEMBER |
·
LGNSW CONFERENCE |
|
THURSDAY 18 NOVEMBER |
·
LGNSW CONFERENCE |
|
MONDAY 22 NOVEMBER |
·
RECESS |
|
MONDAY
29 NOVEMBER |
·
BRIEFINGS |
|
MONDAY
6 DECEMBER |
·
COMMITTEES |
|
MONDAY 13 DECEMBER |
·
COUNCIL |
|
MONDAY 20 DECEMBER |
·
RECESS |
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SCHOOL
HOLIDAYS – Monday 20 December 2021 to Wednesday 27 January 2022, inclusive |
|
The recess continues until the first Committee meetings of 2022.
Report author: Erin Cashman
Publication date: 26/10/2020
Date of decision: 26/10/2020
Decided at meeting: 26/10/2020 - Council
Accompanying Documents: