Decision details

It is resolved that:

(A)      Council note due to extenuating circumstances a satisfactory result would not be achieved by inviting tenders;

(B)      Council note the reasons why a satisfactory outcome would not be achieved by inviting tenders are:

(i)         the service can be provided by a supplier that has recently been engaged through an open tender process on a long term arrangement. Through this open tender process the provider has demonstrated necessary capability and experience and value for money; and

(ii)        current accommodation will be unavailable from August 2018, consequently new accommodation is required to enable both Ventia and Colliers to operate;

(C)      Council approve an upper limit of $600,000 for Ventia to build required staff accommodation;

(D)      Council delegate authority to the Chief Executive Officer to negotiate, execute and administer the contract with Ventia for the purpose of building accommodation for the Property and Facilities Service Providers for a term of 6 months and for $600,000, and otherwise on terms acceptable to the City;

(E)      Council delegate authority to the Chief Executive Officer to exercise the option referred to in clause (D), if appropriate, and negotiate the price to extend the contract accordingly in accordance with the register of delegations from the Chief Executive Officer to staff, as amended from time to time; and

(F)       note this report recommends that Council approve an exemption from tender and engage Ventia to undertake fit out works to deliver required accommodation for the City's new Facilities and Property Management service providers, Ventia and Colliers respectively.

Carried unanimously.