Decision details

It is resolved that:

(A)      Council approve an exemption from tender i in accordance with section 55(3)(i) of the Local Government Act 1993 for the provision of the maintenance, support, subscription and licencing of the software applications, platforms and hardware appliances upon the expiry of the current agreements for the respective  extension period along with the optional extension, if appropriate, as listed in Confidential Attachment A to the subject report, noting that because of extenuating circumstances, a satisfactory result would not be achieved by inviting tenders;

(B)      Council note the reasons why a satisfactory outcome would not be achieved by inviting tenders differ for each application, platform or appliance and include:

(i)         high costs and/or extensive business disruption associated with a transition to a new provider;

(ii)        upgrades or changes to service requirements are planned to be implemented within the next 5 years; and

(iii)      cost to take the arrangement to market would be disproportionate to the potential value of change;

(C)      Council note that the detailed reasons as to why a satisfactory result will not be achieved by inviting tenders are outlined further in Confidential Attachment A to the subject report;

(D)      Council enter into the subscription, licencing, maintenance and support agreements for the relevant products or with the relevant suppliers upon the expiry of the current agreements for the respective extension period along with the optional extension, if appropriate, as listed in Confidential Attachment A to the subject report;

(E)      Council note the value for each product or supplier for the extension period and optional extension is noted in Confidential Attachment A to the subject report; and

(F)      authority be delegated to the Chief Executive Officer to finalise, execute and administer (including exercising options, if appropriate) the subscription, licencing, maintenance and support agreements for the relevant products or with the relevant suppliers as listed in Confidential Attachment A to the subject report.

Carried unanimously.

S064539