Exemption from Tender - IT Maintenance and Support Contracts
28/10/2019 - Exemption from Tender - IT Maintenance and Support Contracts
It is resolved that:
(A)
Council approve an exemption from tender for the
provision of the maintenance and support of the software applications as listed
in Attachment A to the subject report upon expiry of the current maintenance
and support agreements, for a three-year period with an option of an extension
of two years if appropriate, noting that because of extenuating circumstances,
a satisfactory result would not be achieved by inviting tenders;
(B)
Council note the reasons why a satisfactory
outcome would not be achieved by inviting tenders are:
(i)
the existing suppliers are either the sole
provider of the relevant maintenance and support, and a competitive tender is
not possible; or
(ii)
the existing suppliers were previously evaluated
as best value for money from a competitive tender process, and a repeat tender
process is unlikely to yield a different outcome;
(C)
Council enter into maintenance and support
agreements with the suppliers as listed in Attachment A to the subject report,
upon expiry of the current maintenance and support agreements, for annual
renewal (if applicable) over a three-year period with the option of an
extension for a two-year period if appropriate; and
(D)
authority be delegated to the Chief Executive
Officer to negotiate, execute and administer (including exercising options if
appropriate) the maintenance and support agreements with the relevant suppliers
as listed in Attachment A to the subject report.
Carried
unanimously.
S064539