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Exemption from Tender - IT Maintenance and Support Contracts

28/10/2019 - Exemption from Tender - IT Maintenance and Support Contracts

It is resolved that:

(A)        Council approve an exemption from tender for the provision of the maintenance and support of the software applications as listed in Attachment A to the subject report upon expiry of the current maintenance and support agreements, for a three-year period with an option of an extension of two years if appropriate, noting that because of extenuating circumstances, a satisfactory result would not be achieved by inviting tenders;

(B)        Council note the reasons why a satisfactory outcome would not be achieved by inviting tenders are:

(i)          the existing suppliers are either the sole provider of the relevant maintenance and support, and a competitive tender is not possible; or

(ii)         the existing suppliers were previously evaluated as best value for money from a competitive tender process, and a repeat tender process is unlikely to yield a different outcome;

(C)       Council enter into maintenance and support agreements with the suppliers as listed in Attachment A to the subject report, upon expiry of the current maintenance and support agreements, for annual renewal (if applicable) over a three-year period with the option of an extension for a two-year period if appropriate; and

(D)       authority be delegated to the Chief Executive Officer to negotiate, execute and administer (including exercising options if appropriate) the maintenance and support agreements with the relevant suppliers as listed in Attachment A to the subject report.

Carried unanimously.

S064539