It is resolved that:
(A)
Council approve an exemption from tender for the extension
of the hire of B Class hoardings for a period of 36 months from 30 March 2020
to 31 March 2023, due to extenuating circumstances, as a satisfactory result
would not be achieved by inviting tenders;
(B)
Council note the reasons a satisfactory result would not be
achieved by inviting tenders for the hoarding installations at Fig and Wattle
Streets Depot and The Bulk Store at Bay Street Depot are:
(i)
Fig and Wattle Streets Depot is in the process of being
sold, it is necessary to urgently extend the existing contract in order to
ensure public safety;
(ii)
The Bulk Store at Bay Street Depot hoarding is essential
for public safety until the completion of structural reinforcement works, it is
necessary to urgently extend the existing contract;
(iii)
if the City were to seek competitive quotes, additional
costs for removal and reconstruction of the hoarding would need to be paid; and
(iv)
the current rates for the hoarding rental remain
competitive compared to market rates;
(C)
Council approve the variation of the current contracts for
the construction and hire of B Class hoardings to protect pedestrians and
vehicular traffic, by extending the contract term for a further 36 month period
to 31 March 2023; and
(D)
authority be delegated to the
Chief Executive Officer to negotiate, execute and administer the contracts
relating to the construction and hire of B Class hoardings to protect pedestrians
and vehicular traffic, referred to in clause (C) above.
Carried unanimously.
S101696