Issue - decisions

Memorandum by the Chief Executive Officer

To Council:

The Local Pedestrian, Cycling and Traffic Calming Committee is a statutory committee, established under the Roads Act 1993 and in accordance with administrative procedures required by Transport for NSW (formerly Roads and Maritime Services).

Councils have been delegated certain powers by Transport for NSW regarding the regulation of traffic on local roads. A condition of this delegation is that councils must take into account the advice of their Local Pedestrian, Cycling and Traffic Calming Committee before exercising these powers.

The Local Pedestrian, Cycling and Traffic Calming Committee has no decision-making powers. It is primarily a technical review body which is required to advise Council and City staff on traffic-related matters. Council and City staff are therefore not bound or required to implement a proposal supported by the Local Pedestrian, Cycling and Traffic Calming Committee. Any proposal supported by the Local Pedestrian, Cycling and Traffic Calming Committee must be approved by either the elected Council or authorised City staff (depending on the nature of the proposal) if it is to be implemented. This can only be done when the advice of the Committee is unanimous. Where the advice of the Committee is not unanimous, Council must separately notify and obtain the endorsement of Transport for NSW and NSW Police.

The Local Pedestrian, Cycling and Traffic Calming Committee is made up of four formal (voting) members as follows:

·                one representative of Council (Chairperson or alternate Chairperson);

·                one representative of NSW Police;

·                one representative of Transport for NSW;

·                the local State Member of Parliament (MP) or their nominee;

·                one representative of a relevant NSW Government agency (where applicable)*.

Representatives of NSW Police and State MPs can only vote on matters in their respective command or electorate.

*The NSW Government agencies are formal (voting) members for matters relating to roads over which they have jurisdiction only (for example, Property NSW / Place Management NSW / Infrastructure NSW). The City of Sydney Council is not a formal (voting) member for these matters.

The Chairperson and alternate Chairperson are to be determined by Council, and Council’s representative may be any Councillor or City staff. Council (in consultation with the formal members of the Local Pedestrian, Cycling and Traffic Calming Committee) may also decide to have additional informal (non-voting) representatives who can provide non-binding input on matters under consideration. Informal (non-voting) members of the Local Pedestrian, Cycling and Traffic Calming Committee are as follows:

·                Transit Systems representative;

·                Transport Workers Union representative;

·                Cycling Representative appointed by the Lord Mayor;

·                Pedestrian Representative appointed by Council; and

·                Local Health District Representative appointed by Council.

City staff convene meetings and provide administrative support for the Committee, including the preparation of agendas, reports and minutes, and formally represent Council when both the Chairperson and the alternate Chairperson are absent.

At the Council meeting of 21 September 2020, Councillor Philip Thalis and Councillor Linda Scott were appointed Chairperson and alternate Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee respectively for a term of office ending on the day appointed for the next ordinary election of Council, subsequently held on Saturday, 4 December 2021.

In order to ensure there was capacity to deal with any urgent matters requiring the consideration of the Local Pedestrian, Cycling and Traffic Calming Committee during the post-election period, at the Council meeting of 15 November 2021, the Chief Executive Officer was appointed as interim Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee for the period 4 December 2021 to the day of the post-election extraordinary meeting of Council.

As a further interim measure, at the extraordinary Council meeting of 23 December 2021, the Lord Mayor - Councillor Clover Moore was appointed as interim Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee for the period 23 December 2021 until a Councillor Chairperson and alternate Chairperson are appointed.

Recommendation

It is resolved that:

(A)      the Policies and Procedures of the Local Pedestrian, Cycling and Traffic Calming Committee, as contained in Attachment A to the subject Memorandum, be endorsed and adopted;

(B)      the informal (non-voting) representatives to the Local Pedestrian, Cycling and Traffic Calming Committee, as outlined in the subject Memorandum, be endorsed;

(C)      Council appoint Councillor ……………………… as the Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee for a term commencing immediately and ending on 30 September 2022; and

(D)      Council appoint Councillor ……………………….. as the alternate Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee, for a term commencing immediately and ending on 30 September 2022.

MONICA BARONE

Chief Executive Officer

Moved by the Chair (the Lord Mayor), seconded by Councillor Scully –

It is resolved that:

(A)      the Policies and Procedures of the Local Pedestrian, Cycling and Traffic Calming Committee, as contained in Attachment A to the subject Memorandum, be endorsed and adopted;

(B)      the informal (non-voting) representatives to the Local Pedestrian, Cycling and Traffic Calming Committee, as outlined in the subject Memorandum, be endorsed;

(C)      Council appoint Councillor HY William Chan as the Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee for a term commencing immediately and ending on 30 September 2022;

(D)      Council appoint Councillor (Waskam) Emelda Davis as the alternate Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee, for a term commencing immediately and ending on 30 September 2022; and

(E)      authority be delegated to the Chief Executive Officer to review and update the Policies and Procedures of the Local Pedestrian, Cycling and Traffic Calming Committee to reflect the Policies and Procedures in the subject memorandum and previous resolutions of Council, and report back to Councillor via CEO Update as soon as possible.

The amended motion was carried unanimously.

S062388

 

Note – The Policies and Procedures for the Local Pedestrian, Cycling and Traffic Calming Committee are as follows:

 

 

The Local Pedestrian, Cycling and Traffic Calming Committee is a statutory committee, established under the Roads Act 1993 and in accordance with administrative procedures established by Transport for NSW (formerly Roads and Maritime Services).

 

Chairperson:                         Councillor HY William Chan

Alternate Chairperson:             Councillor (Waskam) Emelda Davis

Members:                    There are four formal members of the Traffic Committee:

 

(a)           Four formal (voting) representatives, one from each of the following -

§    City of Sydney Council (Chairperson)

§    NSW Police Service

§    Transport for NSW

§    Local State Members of Parliament or their nominee.

§    NSW Government Agencies**

Note: representatives of the NSW Police Service and representatives of State MPs can only vote on issues in their command or electorate respectively.

**The NSW Government agencies are formal (voting) members for matters relating to roads over which they have jurisdiction only (for example, Property NSW / Place Management NSW / Infrastructure NSW). The City of Sydney Council is not a formal (voting) member for these matters.

(b)           Informal (non-voting) representatives, where relevant, from each of the following –

§    Transit Systems representative

§    Transport Workers Union representative

§    a cycling representative appointed by the Lord Mayor and

§    a pedestrian representative appointed by the Lord Mayor.

The Chairperson and their alternate shall be determined by Council. The views of informal members are considered but not binding.

Administration:              City staff convene meetings and provide administrative support for the Committee, including the preparation of agendas, reports and minutes, and formally represent Council when both the Chairperson and the alternate are absent.

Function:                              Council has been delegated certain powers from Transport for NSW with regard to traffic matters on local roads. A condition of this delegation is that Council must take into account the advice of the Local Pedestrian, Cycling and Traffic Calming Committee. The Local Pedestrian, Cycling and Traffic Calming Committee has no decision-making powers. It is primarily a technical review body which is required to advise Council on traffic related matters. All proposals recommended by the Local Pedestrian, Cycling and Traffic Calming Committee must still be formally approved by either the elected Council or authorised City staff (depending on the nature of the proposal). This can only be done when the advice of the Committee is unanimous. Where the advice of the Committee is not unanimous, Council must separately notify and obtain endorsement from Transport for NSW and the NSW Police Service.

 

Meetings/Attendance:                    The Local Pedestrian, Cycling and Traffic Calming Committee generally meets every third Thursday of the month at 10.00am in the Council Chamber, Level 1, Sydney Town Hall, George Street, Sydney (or as advised). Members of the public are welcome to attend and speak to an item on the Local Pedestrian, Cycling and Traffic Calming Committee agenda. Addresses to the Committee are limited to 3 minutes, but this can be extended at the discretion of the Chairperson. If a member of the public wishes to attend, it is requested that they inform the Committee Secretary in  advance on 9265 9648.