Memorandum by the Chief Executive Officer
To Council:
In accordance with the provisions of section 360 of the Local Government Act 1993, the Local Government (General) Regulation 2021 and clause 19.2 of the City of Sydney Code of Meeting Practice (the Code), the council may establish such committees as it considers necessary.
In 2022, Council resolved to adopt meeting times, functions, policies and procedures of the following Committees:
· Corporate, Finance, Properties and Tenders Committee, commencing at 2.00pm.
· Economic and Business Development Committee
· Housing For All Committee
· Cultural and Creative Committee
· Resilient Communities Committee
· Transport, Heritage, Environment and Planning Committee
Committee Structure
Following a review of the administrative arrangements associated with Council’s existing Committee structure, a number of amendments are recommended:
·
the functions of the Business and Economic Development Committee and the
Resilient Communities Committee be combined to create the Resilient Communities
and Economy Committee;
· the establishment of a new Environment Committee (previously part of the Transport, Heritage, Environment and Planning Committee); and
· the functions of the proposed Transport, Heritage and Planning Committee are revised to accommodate the establishment of the proposed Environment Committee.
The administrative arrangements associated with
Council’s committees are detailed in the “Functions, Delegations, Policies and
Procedures of Council Committees” (refer Attachment A). This document has been
amended to reflect the changes in Committee structure detailed above.
Council may elect a Deputy Chairperson of each Committee in accordance with clauses 19.15 and 19.16 of the Code of Meeting Practice.
Previously, the Council has chosen to hold a separate election for each of the Deputy Chairperson positions. Elections were conducted by open, exhaustive voting (that is, by a show of hands or similar means for candidates duly nominated).
At the Council meeting of 19 September 2022, Council elected Deputy Chairpersons for each of Council’s Committees for a term commencing immediately and ending on 30 September 2023, with the Lord Mayor chairing all Committees.
Council will be required to elect a Deputy Chairperson for each of the following Committees for the new term of office commencing immediately and ending on ending on the day appointed for the next ordinary election of Council,
(1) Corporate, Finance, Properties and Tenders Committee
(2) Environment Committee
(3) Housing For All Committee
(4) Cultural and Creative Committee
(5) Resilient Communities and Economy Committee
(6) Transport, Heritage and Planning
Committee
It is resolved that:
(A) the Functions, Delegations, Policies and Procedures of Council Committees, as shown at Attachment A to the subject Memorandum, be endorsed and adopted;
(B) Council elect the Deputy Chairpersons of the Corporate, Finance, Properties and Tenders Committee, Environment Committee, Housing For All Committee, Cultural and Creative Committee, Resilient Communities and Economy Committee and Transport, Heritage and Planning Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council;
(C) the method of voting be open, exhaustive voting; and
(D) the Chief Executive Officer conduct the election forthwith.
MONICA BARONE
Chief Executive Officer
Attachment A. Functions, Delegations, Policies and Procedures of Council Committees
Moved by the Chair (the Lord Mayor), seconded by Councillor Kok –
It is resolved that:
(A) the Functions, Delegations, Policies and Procedures of Council Committees, as shown at Attachment A to the subject Memorandum, be endorsed and adopted;
(B) Council elect the Deputy Chairpersons of the Corporate, Finance, Properties and Tenders Committee, Environment Committee, Housing For All Committee, Cultural and Creative Committee, Resilient Communities and Economy Committee and Transport, Heritage and Planning Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council;
(C) the method of voting be open, exhaustive voting; and
(D) the Chief Executive Officer conduct the election forthwith.
Carried unanimously.
S062388
At this stage of the meeting, the Chief Executive Officer, as Returning Officer, called upon the Manager OCEO to assist with the conduct of the ballot.
The Manager OCEO invited nominations from Councillors for the positions of Deputy Chairs of Committees.
Nominations were made and accepted as follows.
Elections were then conducted, with the results as follows –
One nomination for the Deputy Chairperson was received, as follows –
Councillor Robert Kok (nominated by the Chair (the Lord Mayor), seconded by Councillor Chan).
Councillor Kok indicated acceptance of his nomination.
There were no other nominations.
The Manager OCEO then declared Councillor Robert Kok duly elected to the position of Deputy Chairperson of the Corporate, Finance, Properties and Tenders Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.
One nomination for the Deputy Chairperson was received, as follows –
Councillor Adam Worling (nominated by Councillor Kok, seconded by Councillor Davis).
Councillor Worling indicated acceptance of his nomination.
There were no other nominations.
The Manager OCEO then declared Councillor Adam Worling duly elected to the position of Deputy Chairperson of the Environment Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.
One nomination for the Deputy Chairperson was received, as follows –
Councillor Sylvie Ellsmore (nominated by Councillor Ellsmore, seconded by Councillor Kok).
Councillor Ellsmore indicated acceptance of her nomination.
There were no other nominations.
The Manager OCEO then declared Councillor Sylvie Ellsmore duly elected to the position of Deputy Chairperson of the Housing For All Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.
One nomination for the Deputy Chairperson was received, as follows –
Councillor Lyndon Gannon (nominated by Councillor Worling, seconded by Councillor Jarrett).
Councillor Gannon indicated acceptance of his nomination.
There were no other nominations.
The Manager OCEO then declared Councillor Lyndon Gannon duly elected to the position of Deputy Chairperson of the Cultural and Creative Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.
One nomination for the Deputy Chairperson was received, as follows –
Councillor (Waskam) Emelda Davis (nominated by Councillor Chan, seconded by Councillor Kok).
Councillor Davis indicated acceptance of her nomination.
There were no other nominations.
The Manager OCEO then declared Councillor (Waskam) Emelda Davis duly elected to the position of Deputy Chairperson of the Resilient Communities and Economy Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.
One nomination for the Deputy Chairperson was received, as follows –
Councillor HY William Chan (nominated by Councillor Kok, seconded by Councillor Davis).
Councillor Chan indicated acceptance of his nomination.
There were no other nominations.
The Manager OCEO then declared Councillor HY William Chan duly elected to the position of Deputy Chairperson of the Transport, Heritage and Planning Committee for a term effective immediately and ending on the day appointed for the next ordinary election of Council.
Note – the Functions, Delegations, Policies and Procedures for
Council’s Committees are as follows:
|
CORPORATE,
FINANCE, PROPERTIES AND TENDERS COMMITTEE |
Meeting Time: Monday 2.00pm
Venue: Council Chamber
Chairperson: The Lord Mayor – Councillor
Clover Moore AO
Deputy
Chairperson: Councillor Robert Kok
Members: Councillor HY William Chan
Councillor
(Waskam) Emelda Davis
Councillor
Sylvie Ellsmore
Councillor
Lyndon Gannon
Councillor
Shauna Jarrett
Councillor
Robert Kok
Councillor
Linda Scott
Councillor
Yvonne Weldon AM
Councillor
Adam Worling
Quorum: A majority of the
members of the Committee
Functions: To deal with all matters
relating to:
(a)
Finance
(b)
Consideration of budgets and quarterly budget
performance
(c)
Information technology policy
(d)
Asset management
(e)
Internal and external audit
(f)
Fees and charges
(g)
Rating matters
(h)
City vehicles and fleet management
(i)
City operational and property investment facilities
(j)
Industrial relations
(k)
Organisational policy
(l)
City property management, including management,
maintenance, leasing, licensing and sale of Council property
(m)
Tenders valued at over $5 million
(n)
|
ENVIRONMENT
COMMITTEE |
Meeting Time: At the conclusion of the meeting
of the Corporate, Finance, Properties and Tenders Committee
Venue: Council Chamber
Chairperson: The Lord Mayor – Councillor
Clover Moore AO
Deputy
Chairperson: Councillor Adam Worling
Members: Councillor HY William Chan
Councillor
(Waskam) Emelda Davis
Councillor
Sylvie Ellsmore
Councillor
Lyndon Gannon
Councillor
Shauna Jarrett
Councillor
Robert Kok
Councillor
Linda Scott
Councillor
Yvonne Weldon AM
Councillor
Adam Worling
Quorum: A majority of the
members of the Committee
Functions: To deal with all matters
relating to:
(a)
Environmental
management
(b)
Parks
and open spaces
(c)
City
greening
(d)
Cleansing,
waste and recycling
(e)
Urban infrastructure,
including roads, footpaths, lighting, stormwater and drainage
(f)
Cycleways
(g)
Grants and sponsorships related to the above
|
HOUSING FOR
ALL COMMITTEE |
Meeting Time: At the conclusion of the meeting
of the Environment Committee
Venue: Council Chamber
Chairperson: The Lord Mayor – Councillor
Clover Moore AO
Deputy
Chairperson: Councillor Sylvie
Ellsmore
Members: Councillor HY William Chan
Councillor
(Waskam) Emelda Davis
Councillor
Sylvie Ellsmore
Councillor
Lyndon Gannon
Councillor
Shauna Jarrett
Councillor
Robert Kok
Councillor
Linda Scott
Councillor
Yvonne Weldon AM
Councillor
Adam Worling
Quorum: A majority of the
members of the Committee
Functions: To deal with all matters
relating to:
(a)
Affordable and diverse housing
(b)
Social housing
(c)
Community housing
(d)
Grants and sponsorships related to the above
|
CULTURAL
AND CREATIVE COMMITTEE |
Meeting Time: At the conclusion of the Housing
For All Committee
Venue: Council Chamber
Chairperson: The Lord Mayor – Councillor
Clover Moore AO
Deputy
Chairperson: Councillor Lyndon Gannon
Members: Councillor HY William Chan
Councillor
(Waskam) Emelda Davis
Councillor
Sylvie Ellsmore
Councillor
Lyndon Gannon
Councillor
Shauna Jarrett
Councillor
Robert Kok
Councillor
Linda Scott
Councillor
Yvonne Weldon AM
Councillor
Adam Worling
Quorum: A majority of the
members of the Committee
Functions: To deal with all matters
relating to:
(a)
Arts, culture, film, creative industries and
creative practice City events, programs and activities
(b)
Cultural and social diversity
(c)
Cultural, social and economic disadvantage
(d)
Cultural venue management
(e)
Grants and sponsorships related to the above
|
RESILIENT
COMMUNITIES AND ECONOMY COMMITTEE |
Meeting Time: At the conclusion of the Cultural
and Creative Committee
Venue: Council Chamber
Chairperson: The Lord Mayor – Councillor
Clover Moore AO
Deputy
Chairperson: Councillor (Waskam)
Emelda Davis
Members: Councillor HY William Chan
Councillor
(Waskam) Emelda Davis
Councillor
Sylvie Ellsmore
Councillor
Lyndon Gannon
Councillor
Shauna Jarrett
Councillor
Robert Kok
Councillor
Linda Scott
Councillor
Yvonne Weldon AM
Councillor
Adam Worling
Quorum: A majority of the
members of the Committee
Functions: To deal with all matters
relating to:
(a)
Assistance to community and cultural organisations
(b)
Community services
(c)
Recreation services
(d)
Child care services
(e)
Library services
(f)
City community facilities
(g)
City playground facilities
(h)
Innovation
(i)
Economic development and strategy
(j)
Global city relationships, trade and marketing
(k)
Local economies
(l)
Small business
(m)
City retailing
(n)
Hospitality and visitor economy
(o)
Grants and sponsorships related to the above
|
TRANSPORT,
HERITAGE AND PLANNING COMMITTEE |
Meeting Times: At the conclusion of the Resilient
Communities and Economy Committee
Venue: Council Chamber
Chairperson: The Lord Mayor – Councillor
Clover Moore AO
Deputy
Chairperson: Councillor HY William
Chan
Members: Councillor HY William Chan
Councillor
(Waskam) Emelda Davis
Councillor
Sylvie Ellsmore
Councillor
Lyndon Gannon
Councillor
Shauna Jarrett
Councillor
Robert Kok
Councillor
Linda Scott
Councillor
Yvonne Weldon AM
Councillor
Adam Worling
Quorum: A majority of the
members of the Committee
Functions: To deal with all matters
relating to:
(a)
Planning
instruments, ie, LEPs, DCPs, Policies
(b)
Transport
and access initiatives and issues
(c)
Parking
policy
(d)
Traffic
and the Local Pedestrian, Cycling and Traffic Calming Committee
(e)
Referrals
from other authorities for comment on any of the above matters
(f)
All
applications for footway usage approvals
(g)
Grants
and sponsorships related to the above
|
POLICIES
AND PROCEDURES OF COMMITTEES |
(a)
The structure and functions of Committees is
standing policy of Council.
(b)
All correspondence from, or to, all Committees,
shall be handled through normal Council processes.
(c)
All Committees shall be advisory to Council and
have no independent role, except where specific authorities are delegated to
them by Council.
(d)
Matters dealt with in Committees shall be submitted
to Council without recommendation only when the chairperson so determines.
(e)
The chairperson of Committees shall have a casting
vote in the event of an equality of voting.