It is resolved that:
(A)
Council
approve an exemption from tender for the provision of the maintenance, support,
subscription and licencing of the software applications, platforms and hardware
appliances upon the expiry of the current agreements, for the respective
extension period along with the optional extension, if appropriate, as listed
in Confidential Attachment A to the subject report, noting that because of
extenuating circumstances, a satisfactory result would not be achieved by
inviting tenders;
(B)
Council note the reasons why a satisfactory
outcome would not be achieved by inviting tenders differ for each application,
platform or appliance and include:
(i)
high costs and/or extensive business disruption
associated with a transition to a new provider;
(ii)
upgrades or changes to service requirements are
planned to be implemented within the next five years; and
(iii)
cost to take the arrangement to market would be
disproportionate to the potential value of change;
(C)
Council note that the detailed reasons as to why
a satisfactory result will not be achieved by inviting tenders are outlined
further in Confidential Attachment A;
(D)
Council enter into the subscription, licencing,
maintenance and support agreements with the suppliers upon the expiry of the
current agreements for the respective extension period along with the optional
extension, if appropriate, as listed in Confidential Attachment A to the
subject report; and
(E)
authority be delegated to the Chief Executive
Officer to finalise, execute and administer (including exercising options, if
appropriate) the subscription, licencing, maintenance and support agreements
with the relevant suppliers as listed in Confidential Attachment A to the
subject report.
Carried unanimously.
S064539