Issue - decisions

File No: S062388

Memorandum by the Chief Executive Officer

To Council:

The Local Pedestrian, Cycling and Traffic Calming (LPCTC) Committee is a Statutory Committee, established under the Roads Act and in accordance with administrative procedures required by Roads and Maritime Services (RMS).

Councils have been delegated certain powers from RMS regarding the regulation of traffic on local roads. A condition of this delegation is that councils must take into account the advice of their Local Pedestrian, Cycling and Traffic Calming Committee before exercising these powers.

The Local Pedestrian, Cycling and Traffic Calming Committee itself, however, has no decision-making powers. It is primarily a technical review body which is required to advise Council and council staff on traffic-related matters. Council and council staff are not therefore bound or required to implement a proposal supported by the Local Pedestrian, Cycling and Traffic Calming Committee. Any proposal supported by the Local Pedestrian, Cycling and Traffic Calming Committee must be approved by either the elected Council or authorised council staff (depending on the nature of the proposal) if it is to be implemented.  This can only be done when the advice of the Committee is unanimous. Where the advice of the Committee is not unanimous, Council must separately notify and obtain the endorsement from RMS and the NSW Police Force.

Membership of the Local Pedestrian, Cycling and Traffic Calming Committee, as required by RMS delegation, is four formal (voting) representatives, one from each of the following:

·             Council (Chairperson);

·             Police Service;

·             Roads and Maritime Services; and

·             Local Members of Parliament or their nominee.

Note – Representatives of the NSW Police Force and representatives of State MPs can only vote on issues in their command or electorate respectively.

The Chairperson and alternate Chairperson are to be determined by Council, and Council’s representative may be any Councillor or council officer. Council (in consultation with the formal members of the Local Pedestrian, Cycling and Traffic Calming Committee) may also decide to have additional informal (non-voting) representatives who can provide non-binding input on matters under consideration.

 

The current Policies and Procedures of the Local Pedestrian, Cycling and Traffic Calming Committee, provide for informal (non-voting) representation from each of the following:

·             State Transit Authority;

·             Transport Workers’ Union;

·             Property NSW; and

·             a cycling representative appointed by the Lord Mayor.

On 16 April 2018, Council resolved to commence the process to include a pedestrian representative on the Local Pedestrian, Cycling and Traffic Calming Committee as a non-voting member of the Committee. The Policies and Procedures of the Local Pedestrian, Cycling and Traffic Calming Committee have been amended to include a pedestrian representative appointed by the Lord Mayor to provide for informal (non-voting) representation.

City staff convene meetings and provide administrative support for the Committee, including the preparation of agendas, reports and minutes, and formally represent Council when both the Chairperson and the alternate are absent.

On 18 September 2017, Councillor Thalis and Councillor Scott were appointed Chairperson and Alternate Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee, respectively, for the term of office ending on 30 September 2018. Council is now required to appoint a Chairperson and Alternate Chairperson for the new term of office commencing immediately and ending on 30 September 2019.

 

Recommendation

It is resolved that: (A)        the Policies and Procedures of the Local Pedestrian, Cycling and Traffic Calming Committee, as contained in Attachment A to the subject Memorandum, be endorsed and adopted; (B)        the informal (non-voting) representatives to the Local Pedestrian, Cycling and Traffic Calming Committee, as outlined in the subject Memorandum, be endorsed; (C)       Council appoint Councillor ……………………… as the Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee for a term effective immediately and ending on 30 September 2019; and (D)       Council appoint Councillor ……………………….. as the alternate Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee, for a term effective immediately and ending on 30 September 2019.

MONICA BARONE

Chief Executive Officer

 

Moved by the Chair (the Lord Mayor), seconded by Councillor Miller –

It is resolved that:

(A)        the Policies and Procedures of the Local Pedestrian, Cycling and Traffic Calming Committee, as contained in Attachment A to the subject Memorandum, be endorsed and adopted;

(B)        the informal (non-voting) representatives to the Local Pedestrian, Cycling and Traffic Calming Committee, as outlined in the subject Memorandum, be endorsed;

(C)       Council appoint the Chair (the Lord Mayor, Councillor Clover Moore) as the Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee for a term effective immediately and ending on 30 September 2019; and

(D)       Council appoint Councillor Philip Thalis as the alternate Chairperson of the Local Pedestrian, Cycling and Traffic Calming Committee, for a term effective immediately and ending on 30 September 2019.

Carried unanimously.

Note – the Terms of Reference for the Local Pedestrian, Cycling and Traffic Calming Committee are as follows:

 

 

 

The Local Pedestrian, Cycling and Traffic Calming (LPCTC) Committee is a Statutory Committee, established under the Roads Act 1993 and in accordance with administrative procedures established by Roads and Maritime Services.

 

Chairperson:                 The Lord Mayor, Councillor Clover Moore

Alternate Chairperson:  Councillor Philip Thalis

Members:                       There are four formal members of the Traffic Committee:

 

(a)         Four formal (voting) representatives, one from each of the following-

§    the City of Sydney Council (Chairperson)

§    the NSW Police Service

§    the NSW Roads and Maritime Services

§    Local State Members of Parliament or their nominee.

Note: representatives of the NSW Police Service and representatives of State MPs can only vote on issues in their command or electorate respectively.

(b)         Informal (non-voting) representatives, where relevant, from each of the following -

§    State Transit Authority

§    Transport Workers’ Union

§    Property NSW

§    a cycling representative appointed by the Lord Mayor

§    a pedestrian representative appointed by the Lord Mayor

The Chairperson and their alternate shall be determined by Council. The views of informal members are considered but not binding.

Administration:              City staff convene meetings and provide administrative support for the Committee, including the preparation of agendas, reports and minutes, and formally represent Council when both the Chairperson and the alternate are absent.

 

Function:                     Council has been delegated certain powers from the Roads and Maritime Services with regard to traffic matters on local roads. A condition of this delegation is that Council must take into account the advice of the LPCTC Committee. The LPCTC Committee has no decision-making powers. It is primarily a technical review body which is required to advise Council on traffic related matters. All proposals recommended by the LPCTC Committee must still be formally approved by either the elected Council or authorised City staff (depending on the nature of the proposal). This can only be done when the advice of the Committee is unanimous. Where the advice of the Committee is not unanimous, Council must separately notify and obtain endorsement from Roads and Maritime Services and the NSW Police Service.

 

Meetings/Attendance: The LPCTC Committee generally meets every third Thursday of the month at 10amin the Council Chamber, Level 1, Sydney Town Hall, George Street, Sydney. Members of the public are welcome to attend and speak to an item on the LPCTC Committee agenda. Addresses to the Committee are limited to 3 minutes, but this can be extended at the discretion of the Chairperson. If a member of the public wishes to attend, it is requested that they inform the Committee Secretary in advance on 9265 9648.