It is resolved that:
(A)
Council approve an exemption from tender to
enter into a three-year agreement for Maintenance and Support of the
Self-Insurers Claims System (SIMS) upon the expiry of the current contract;
(B)
Council note the reasons a satisfactory outcome
is not possible is due to the following extenuating circumstances:
(i)
significant time and effort has been expended to
tailor the existing solution to the needs of the business, and the cost and
effort to move to a new system is prohibitively significant compared with the
cost of the three-year exemption;
(ii)
NTT DATA Figtree Systems Pty Ltd is the sole
provider of the relevant maintenance and support, and a competitive tender
process is not possible (because it is not possible to get another supplier to
support the bespoke solution developed by NTT DATA Figtree Systems Pty Ltd.);
(iii) NTT
DATA Figtree Systems Pty Ltd was evaluated as best value for money from a
competitive tender process, and a repeat tender process is unlikely to yield a
different outcome; and
(iv) the
existing system meets the current needs of the City; and
(C)
authority be delegated to the Chief Executive
Officer to negotiate, execute and administer the contract with the supplier NTT
DATA Figtree Systems Pty Ltd.
Carried unanimously.
S064539