It is resolved that:
(A)
Council approve an exemption from tender for the
agreement for the provision of the maintenance and support for the Online Business
Services (OBS) and Non-Resident Register (NRR) systems as detailed in
Confidential Attachment A to the subject report upon the expiry of the current
term, for a three-year period, with the option of an extension of two years if
appropriate, noting that because of extenuating circumstances, a satisfactory
result would not be achieved by inviting tenders in this case;
(B)
Council note the reason a satisfactory outcome
would not be achieved by inviting tenders is that the existing supplier was
previously evaluated as best value for money from a competitive tender process,
and a repeat tender process is unlikely to yield a different outcome;
(C)
Council enter into the maintenance and support
agreement with the supplier as detailed in Confidential Attachment A to the
subject report, for annual renewal over a three-year period, with the option of
an extension of a two-year period if appropriate; and
(D)
authority be delegated to the Chief Executive
Officer to negotiate, execute and administer (including exercising options if
appropriate) the maintenance and support agreement with the relevant supplier
as detailed in Confidential Attachment A to the subject report.
Carried unanimously.
S064539